Privacy Policy

At Cosbaii ("we," "our," or "us"), we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform at www.cosbaii.com (the "Platform").

By using Cosbaii, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with our policies and practices, please do not use our Platform.

1. Information We Collect

1.1 Information You Provide to Us

We collect information that you provide directly to us, including:

• Account Information: Name, email address, username, password, and profile picture
• Profile Content: Cosplay photos, portfolio images, bio, social media links, and other content you upload
• Verification Information: Documents and materials submitted for identity verification
• Competition Data: Event participation records, awards, rankings, and achievements
• Communication Data: Messages, comments, feedback, and correspondence with us
• Payment Information: Billing details (processed securely through third-party payment processors)
• Preferences: Communication preferences, privacy settings, and notification choices

1.2 Information Collected Automatically

When you access our Platform, we automatically collect certain information:

• Device Information: IP address, browser type, device type, operating system
• Usage Data: Pages viewed, time spent on pages, links clicked, search queries
• Location Data: General geographic location based on IP address
• Cookies and Similar Technologies: We use cookies, web beacons, and similar tracking technologies

1.3 Information from Third Parties

We may receive information from third-party services when you link your accounts (e.g., Google sign-in, social media platforms) or from event organizers who add competition results to your profile.

2. How We Use Your Information

We use the information we collect for the following purposes:

• Account Management: Create and manage your account, verify your identity
• Platform Services: Provide, maintain, and improve our services
• Personalization: Customize your experience and show relevant content
• Communication: Send updates, newsletters, event notifications, and marketing materials (with your consent)
• Security: Protect against fraud, unauthorized access, and security threats
• Analytics: Analyze usage patterns to improve our Platform
• Compliance: Comply with legal obligations and enforce our Terms and Conditions
• Support: Respond to inquiries and provide customer support
• Community Features: Enable social features like following, messaging, and content sharing

3. Legal Basis for Processing (GDPR)

If you are in the European Economic Area (EEA), we process your personal data based on:

• Consent: You have given clear consent for processing for specific purposes
• Contract Performance: Processing is necessary to fulfill our contract with you
• Legal Obligations: Processing is necessary to comply with legal requirements
• Legitimate Interests: Processing is in our legitimate interests (e.g., security, analytics) and doesn't override your rights

4. How We Share Your Information

We may share your information in the following circumstances:

4.1 Public Profile Information

Information you choose to make public (profile picture, username, bio, portfolio, achievements) is visible to other users and may appear in search results.

4.2 Service Providers

We share information with third-party vendors who perform services on our behalf:

• Cloud hosting providers (e.g., Vercel, AWS)
• Database services (e.g., Supabase, PostgreSQL)
• Email service providers
• Payment processors (they receive payment information directly)
• Analytics providers (e.g., Google Analytics)

4.3 Event Organizers

With your consent, we may share your profile with event organizers for competition registration, credential verification, and result tracking.

4.4 Legal Requirements

We may disclose your information if required by law or in response to:

• Legal processes (subpoenas, court orders)
• Enforcement of our Terms and Conditions
• Protection of rights, property, or safety
• Investigation of fraud or security issues

4.5 Business Transfers

If Cosbaii is involved in a merger, acquisition, or asset sale, your information may be transferred. We will notify you before your information becomes subject to a different Privacy Policy.

5. Data Retention

We retain your personal information for as long as necessary to:

• Provide our services and maintain your account
• Comply with legal obligations
• Resolve disputes and enforce our agreements
• Maintain security and prevent fraud

When you delete your account, we will delete or anonymize your personal information within 30 days, except where retention is required by law or for legitimate business purposes.

6. Your Privacy Rights

Depending on your location, you may have the following rights:

• Access: Request a copy of your personal information
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal information
• Portability: Request a copy of your data in a structured format
• Restriction: Request restriction of processing in certain circumstances
• Objection: Object to processing based on legitimate interests
• Withdraw Consent: Withdraw consent for processing at any time
• Opt-Out: Opt out of marketing communications

To exercise these rights, contact us at privacy@cosbaii.com. We will respond within 30 days of receiving your request.

7. Cookies and Tracking Technologies

7.1 Types of Cookies We Use

• Essential Cookies: Required for the Platform to function (e.g., authentication)
• Performance Cookies: Collect anonymous usage data for analytics
• Functional Cookies: Remember your preferences and settings
• Marketing Cookies: Track your activity for advertising purposes (with consent)

7.2 Managing Cookies

You can control cookies through your browser settings. However, disabling certain cookies may limit your ability to use some features of the Platform.

8. Data Security

We implement reasonable security measures to protect your information:

• Encryption of data in transit (HTTPS/SSL)
• Encryption of sensitive data at rest
• Secure authentication and password hashing
• Regular security audits and updates
• Access controls and employee training
• Monitoring for suspicious activity

However, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security, but we strive to use commercially acceptable means to protect your personal information.

9. Children's Privacy

Cosbaii is intended for users aged 13 and older. We do not knowingly collect personal information from children under 13 without parental consent.

If you are a parent or guardian and believe your child has provided us with personal information without your consent, please contact us at privacy@cosbaii.com, and we will delete the information promptly.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws.

When we transfer data internationally, we ensure appropriate safeguards are in place through standard contractual clauses, Privacy Shield frameworks, or other legally recognized transfer mechanisms.

11. Third-Party Links and Services

Our Platform may contain links to third-party websites, services, or applications. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any personal information.

12. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to know what personal information we collect, use, and share
• Right to delete your personal information (with certain exceptions)
• Right to opt-out of the sale of personal information (we do not sell your data)
• Right to non-discrimination for exercising your privacy rights

To exercise these rights, contact us at privacy@cosbaii.com or call 1-800-XXX-XXXX.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of material changes by:

• Posting the updated policy on our Platform with a new "Last Updated" date
• Sending an email notification to your registered email address
• Displaying a prominent notice on the Platform

Your continued use of the Platform after changes are posted constitutes acceptance of the updated Privacy Policy.

14. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

15. Your Consent

By using Cosbaii, you consent to this Privacy Policy and agree to its terms. If you do not agree with this policy, please do not use our Platform.